Poster Presentation Guidelines

This guide applies to poster presenters only. For plenary, keynote, exhibitor and paper (oral) presenters, click here.

Presenting authors must be officially registered to the conference on or before 31 August 2021. Posters must be uploaded to Whova on or before 12 September 2021. Access to Whova will only be given upon registration of the presenting author.

Poster Presentation

The poster should be uploaded in the PDF file format. It should include the header (title, author(s), affiliation(s) and contact details), abstract, introduction, methodology, results and discussion, conclusions, and references/acknowledgements. Chemical nomenclature should conform to IUPAC rules and measurements should be in SI units.

For the abstract, use a maximum of 250 words to convey the breakthrough and highlights of the study. For the figures and tables, number them sequentially and provide an appropriate caption, place it above for tables or below for figures. Include legends and other details as necessary. Cite major references using an appropriate citation style (i.e. APA) and acknowledge funding agencies and partner institutions as necessary.

Lay the poster out in an ISO 216 B0 size document (1000 x 1414 mm) using an appropriate desktop publishing software. Make sure that text and images are legible. Save the poster as a PDF file and upload it in Whova’s Artifact (Poster) Platform.

Video Presentation

Poster presenters have the option of including a three-minute video presentation. Inspired by the Three Minute Thesis Competition (3MT®), presenters are challenged to explain their research in three minutes in a language appropriate to a non-specialist technical audience.

The presentation must be filmed horizontally with a 16:9 aspect ratio. The recording must be continuous without the use of additional electronic media (e.g. sound effects) or props (e.g. costumes, lab equipment). The recording must not exceed the allotted time for the presentation.

You may use a video conferencing software to record the presentation. The presenter has the option of including their webcam feed in the top-right corner of the recording (see examples below).

Upload the recording to a video hosting site (e.g. YouTube, Vimeo) and provide the link in Whova’s Artifact (Poster) Platform.

Whova Artifact (Poster) Platform

The Presenting Author will receive an email from Whova to set up the poster. Please provide the following information:

Cover Photo

This will serve as the thumbnail of the poster in the Artifact (Poster) Centre (see image below).
Recommended image dimensions: 800px x 450px
Accepted Files: .jpg, .jpeg, .png

Recorded Video (Video Presentation)

Recorded Video URL
Preferred Video Hosting Partners: Youtube, Vimeo, DailyMotion, SlidesLive
Other Recommended Services: Zoom Recordings, Wistia, Sprout Video, Brightcove, iPlayerHD, VeritasTV, Crowdcast, and Wix Video


This is the PDF of the actual poster. You may upload supplementary information as a separate PDF file.
Maximum 2 handouts with 10 MB file size limit
Accepted Files: .pdf

Important: The PDF files are freely downloadable by the attendees–do not include proprietary information unless prior IP protection has been acquired.

Additional Presenters

You can invite additional presenters other than the Presenting Author who will help manage the Poster. Note: Additional presenters must also be registered in order to be invited. Provide the email they used to register and their full name.